NCJ Committee Structure

North Central Jurisdiction Committees

Adopted July 15, 2016

As Approved by NCJ Mission Council (September 25, 2015)

(After receiving recommendations from NCJ Conference Secretary, Rev. Paul R. White, the NCJ Association of Directors of Connectional Ministries, and the NCJ College of Bishops)

NCJ Mission Council   

This is a council suggested (not mandated) by The 2012 Book of Discipline

Recommend continuation of this committee with the following changes:

The membership of the Jurisdictional Mission Council shall consist of the following:

  • One person elected quadrennially by each annual conference within the jurisdiction.
  • Seven (7) members-at-large nominated by the Jurisdictional Committee on Nominations from the pool of names submitted by annual conference delegations and elected by the Jurisdictional Conference;
  • Two (2) Directors of Connectional Ministries as selected by the NCJ Association of Directors of Connectional Ministries.
  • In addition, the following designated persons will serve the quadrennium in which they are named:
    • A bishop selected by the College of Bishops
  • The NCJ Treasurer
  • The NCJ Conference Secretary
  • The NCJ Coordinator of Communications as appointed by the NCJ Mission Council Executive Committee.

Furthermore there shall be a NCJ Mission Council Executive Committee of the following:

  • A chairperson, vice-chairperson and secretary elected by the Jurisdictional Mission Council;
  • One of the two (2) DCMs serving on the Mission Council as selected by the NCJ Association of Directors of Connectional Ministries
  • The bishop selected by the NCJ College of Bishops to serve as a member of the Mission Council
  • The NCJ Treasurer
  • The NCJ Conference Secretary
  • The NCJ Coordinator of Communications as appointed by the Mission Council Executive Committee.

 

The Jurisdictional Mission Council shall consult with the College of Bishops and the North Central Jurisdiction Association of Conference Council Directors in order to:

  1. Support the vision and mission of the Church and the development of models for that mission within the jurisdiction.
  2. Constantly test the structures against the stated vision and mission.
  3. Establish criteria for funding and evaluation of programs receiving funding.
  4. Make annualized budget allocations to programs in the jurisdiction.
  5. Prepare a financial budget for the succeeding quadrennium to submit for NCJ Conference action.
  6. Oversee the investments within the jurisdiction.

 

Standing Committees:

  • Committee on Appeals – Required and duties assigned by The 2012 Book of Discipline
  • Committee on Elections – as stated in the Plan of Organization and Rules of Order of the NCJ, section IV.B.2 of the 2012 NCJ Journal, page 111, “There shall be a Committee on Elections composed of one clergy and one lay person from each area plus the Jurisdictional Conference Secretary and the chair of the Committee on Episcopacy. The committee will assume responsibility for all decisions, activity and functions in regards to the Episcopal nomination process in consultation with the Committee on Episcopacy. The Committee, also in consultation with the Committee on Episcopacy, will determine the method for balloting and make provisions for the equipment and supplies necessary for voting.

 Recommend elimination of this committee with The Committee on Episcopacy assigned the responsibility for all decisions, activity and functions in regards to the Episcopal nomination process in consultation with the NCJ Conference Secretary; and the method    for balloting and provisions for the equipment and supplies necessary for voting assigned to the Host Planning Committee.

 

  • Committee on Episcopacy – Required and duties assigned by The 2012 Book of Discipline
  • Committee on Investigation – Required and duties assigned by the 2012 Book of Discipline
  • Committee on Rules of Order – as stated in the Plan of Organization and Rules of Order of the NCJ, section IV.B.4 of the 2012 NCJ Journal, pages 111-112, “There shall be a Committee on Rules of Order composed of one member elected from each area. The Jurisdictional Conference secretary shall be an ex officio member. All proposed amendments to the Plan of Organization and Rules of Order, and all matters related to particular procedures of the Jurisdictional Conference shall be referred to this committee for recommendation to the Jurisdictional Conference. In the interim between Jurisdictional Conferences, the committee shall meet on call of the College of Bishops or by action of the Jurisdictional Conference. If no meeting is called by either of these means, the chair shall convene the committee for a single meeting prior to the Jurisdictional Conference. Prior to the meeting, the chair shall notify all chairs of standing committees of the deadline for submitting any proposed changes to the Plan of Organization and Rules of Order.”

Recommend elimination of this committee as The 2012 Book of Discipline gives the authority for Rules of Order to the jurisdictional conference. Proposals for change/additions to particular procedures of the jurisdictional conference could be referred to the NCJ Mission Council for consideration and recommendation to the conference if necessary.

On-Site Committees:

  • Committee on Agenda – as stated in the Plan of Organization and Rules of Order of the NCJ, section IV.A.1 of the 2012 NCJ Journal, page 109, “There shall be a Committee on Agenda composed of the chairpersons of all standing and on-site committees. The committee shall propose the agenda for each business session, and include a time for election of the jurisdictional officers. The chairperson of the committee shall:
  1. a) confer with the presiding officer of each session regarding the proposed agenda, including orders of the day.
  2. b) decide on the validity of questions of privilege, and if valid, recommend them to the conference to be heard;
  3. c) prepare and present to the conference for its action any complimentary resolutions as occasion dictates;
  4. d) determine those to whom courtesies of the conference should be extended and make appropriate arrangements.”

 Recommend elimination as the agenda is set by the Host Planning Committee and can   be adjusted for each session by the NCJ Conference Secretary in consultation with the College of Bishops. Validity of questions of privilege, complimentary resolutions, and courtesies would best be determined in this same manner (This would be done as it is in most Annual Conference sessions).

  • Committee on Credentials – as stated in the Plan of Organization and Rules of Order of the NCJ, section IV.A.2 of the 2012 NCJ Journal, page 109, “There shall be a Committee on Credentials composed of one member elected from each area.
  1. a) The chairperson of the annual conference delegations shall report the attendance and absence of delegates, and name the available reserve delegates for absentees.
  2. b) The chairperson of the Committee on Credentials shall tabulate by session the daily attendance and absence of delegates and the substitution by reserve delegates, to be then reported to the Jurisdictional Conference secretary for publication in The NCJ Journal.

 Recommend elimination as this committee has not really been used in the past few NCJ Conferences and the work of this committee is actually a part of the NCJ Conference Secretary duties.

 

  • Committee on Journals – as stated in the Plan of Organization and Rules of Order of the NCJ, section IV.A.3 of the 2012 NCJ Journal, page 109, “There shall be a Committee on Journals composed of one member elected from each Annual Conference. The Jurisdictional Conference secretary shall serve ex officio.
  1. a) This committee shall examine daily the record of the secretary, and report its findings to the conference with appropriate recommendations. Any error subsequently discovered in a section of The Journal which has been approved shall be reported to the conference for correction.
  2. b) The Committee on Journals shall also examine the annual conference journals of the past quadrennium to see if they conform to the guidelines as set forth in The 2012 Book of Discipline, Para. 606.

Recommend elimination as 528 of The 2012 Book of Discipline states, “The jurisdictional conference shall keep an official journal of it proceedings, duly signed by   the secretary and president or secretary of the College of Bishops, which shall be deposited in accordance with 1711.3j.k and the secretary of the General Conference.” Once the NCJ Conference Journal is completed by the NCJ Conference Secretary it should be given to either the president or secretary of the College of Bishops for approval before being distributed.

There is not a need for a committee of one person from each Annual Conference. The president or secretary of the College of Bishops is assigned to give approval before being distributed. The examination/review and reporting of daily proceedings could be accomplished with the Host Planning Committee delegating 2-3 persons to review the daily record of the secretary.

The 2012 Book of Discipline 606 assigns the duty for an Annual Conference Journal with specific guidelines to the Annual Conference.

 

  • Committee on Nominations – Required and duties assigned by The 2012 Book of Discipline Membership of the committee and other duties as stated in the Plan of Organization and Rules of Order of the NCJ, section IV.A.4 of the 2012 NCJ Journal, pages 109-110, “There shall be a Committee on Nominations for the purpose of nominating the Jurisdictional conference secretary and treasurer, and persons to general church councils, boards and commissions, to the Jurisdictional Missions Council, and other positions necessary to fulfill jurisdictional structure. It shall be composed of:
  • The active bishops of the jurisdiction;
  • One clergy person from each annual conference;
  • One lay person from each annual conference;
  • One representative of the Division on Ministry with Young People with voice only;
  • One representative with voice only from each of the following four racial/ethnic minority groups, to be elected by the group represented for assignment to the Jurisdictional Committee on Nominations: Black Methodists for Church Renewal, Native American International Caucus, MARCHA, and the Asian American United Methodist Caucus.
  1. a) No member of the Committee on Nominations shall be nominated by that committee for membership on any council, board or commission of the general church. No staff member of a general council, board or commission of The United Methodist Church shall be eligible to serve as a   member of the Committee on Nominations.
  2. b) The Committee on Nominations shall hold its first meeting at the site of the Jurisdictional Conference at least one day prior to the opening of the Jurisdictional Conference. The Jurisdictional Conference secretary shall notify the members of the time and place of the meeting.

 

  • Committee on Presiding Officers – as stated in the Plan of Organization and Rules of Order of the NCJ, section IV.A.5 of the 2012 NCJ Journal, page 110, “There shall be a Committee on Presiding Officers composed of one member elected from each area. This committee shall select the presiding officer for each session of the conference, and in each instance report its selection to the conference prior to the adjournment of the previous session. The presiding officers shall be chosen from among the bishops in the active relationship. The president of the College of Bishops shall preside at the opening business session of the Jurisdictional Conference.

Recommend elimination with this duty being assigned to a task group consisting of:

  •            Chairperson of the Host Planning Committee
  •            Chairperson of the Committee on Episcopacy
  •            Secretary of the NCJ Conference

The last sentence stating, “The president of the College of Bishops shall preside at the opening business session of the Jurisdictional Conference” can be written into the Rules of Order.

 

 

Committees Not Stated in the NCJ Conference Journal but Required by Discipline:

Commission on Archives and History – membership and duties as prescribed by The 2012 Book of Discipline 532.

Jurisdictional Youth Ministry Organization – membership and duties as prescribed by The 2012 Book of Discipline 533.

 

 

The result of these recommendations would have the following NCJ committees:

  1. NCJ Mission Council
  2. Committee on Appeals
  3. Committee on Episcopacy
  4. Committee on Investigation
  5. Committee on Nominations
  6. Commission on Archives and History
  7. Jurisdictional Youth Ministry Organization

 

 

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